Judge's Checklist

📋 Annual CPE Record

Indiana deadline is June 25th — Email to Ruth Hanna: ruthhanna333@gmail.com. CPE Requirements can be found here. Need CPE forms? Click here, and scroll to Judging Accreditation Forms.

👤 USAG Membership, Certifications, and Miscellaneous

USA Gymnastics

Membership: Renew by July 31st and submit receipt for reimbursement. Access reimbursement form here. Click here for instructions on submitting a reimbursement.

Safe Sport refresher must be completed each year (after Aug 1st for next season validity).

Log in to USA Gymnastics and navigate to ‘My Profile’. In the section labeled ‘Membership Roles & Requirements’ you can confirm your safe sport certification is current through the upcoming competitive season.

Important: Do not start or complete the refresher course until August 1st! If you take the refresher course prior to August 1st your certification will expire December 31st. When taken ON or AFTER August 1st, your certification is good until July 31st next year.

Background check every 2 years

Log in to USA Gymnastics and navigate to ‘My Profile’. In the section labeled ‘Membership Roles & Requirements’ you can confirm your background check is current through the upcoming competitive season.

Safety & Risk Management every 4 years

Log in to USA Gymnastics and navigate to ‘My Profile’. In the section labeled ‘Membership Roles & Requirements’ you can confirm your safety certification is current through the upcoming competitive season.

👤 NGA Membership & Certifications

NGA

Score Flippers

Membership: No action needed! Indiana NAWGJ will renew and pay for your NGA membership 🎉

Background check: No need for another background check. Download or take a screenshot of your ‘green light’ from USA Gymnastics and upload it to Score Flippers, click here and scroll to page 3 for instructions

Abuse training prevention: Complete Abuse Prevention Training via Sports Engine. Access course here. Click here for more instructions

Concussion Training: You may encounter a verification that you’ve taken concussion training while fulfilling your NGA obligations, please note concussion training is NOT required for judges.

NAWGJ Membership

NAWGJ

Membership: No action needed, Indiana NAWGJ will renew and pay for your NAWGJ membership 🎉

🗓️ GymJas Availability & Updates (Due Aug 15)

GymJas.com

On this page you can view the Meet Schedule for the upcoming season

You can also view all the USAG Indiana State Qualifier meets on the Indiana USAG website and NGA sanctioned events on Score Flippers

Pro Tip: Filter for Indiana on Score Flippers

Submit availability in the Judges Assigning System page of GymJas by August 15th.

You can modify availability anytime unless you’ve already received an assignment for that day(s)

Do NOT make yourself available for weekends that you are waiting on high school or college assignments

When possible, make yourself available for Friday, Saturday, and Sunday

Profile Updates: As you complete your membership, certification, and miscellaneous obligations required to judge each season, you need to reflect this in your GymJas profile.

Log in to GymJas and navigate into the Judges Assigning System page of GymJas and click on ‘Update Info’, then confirm your information is current, including any affiliations, and update the ‘Expiration Dates’ section to indicate you are current through the upcoming competitive season.

💸 Judge’s Cup Reimbursement (Due Oct 31)

Submit reimbursement form for education/uniform expenses. Access form here. For instructions click here

You can use your education reimbursement for registration, hotel, and mileage expenses for attending educational events like congress or symposium and even at the USAG Store or the NAWGJ Store

You can use your uniform reimbursement for purchases at Lands End

Not sure how much reimbursement money you earned? Look for an email from Pat on March 11th showing your hours worked and how much you earned in each category

📝 Professional Involvement Form (PIF)

Complete PIF before deadline (TBD) to judge state, regional, and national meets.

PIFs are required in order to be eligible to judge state, regional, and national meets

Use your pay vouchers to keep track of how many athletes you judge at each level through the competitive season

🧠 National Course Eligibility

Due every 4 years. 2026 due Sept 1-Nov 1

Your eligibility package should include the completed National Course Eligibility Form and the Documentation form with signatures.

Also include a copy of the original CPE receipt for any items on the Documentation form that are missing a signature.
If you completed a USAG online course, include the certificate of the completed course.

All your documents should be scanned into one attachment and emailed to your Regional Technical Committee Chair.

Region 5 - Kathleen Edwards: KathleenRegion5@gmail.com

You must submit your eligibility package to Kathleen no earlier than September 1st and no later than midnight ET November 1st.